An AI voice agent for every call, in and out

Our AI voice agent answers your calls in a natural voice when your team is busy, and makes outbound calls for you: appointment confirmations, reminders and callbacks. It books into your calendar and sends a summary of every call. Built for SMEs, set up and run by our team.

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What does a missed call cost?

Someone who calls a repair shop, clinic or contractor and gets no answer usually dials the next number. The money you spent on ads goes to your competitor.

An AI voice agent costs far less than a full-time receptionist and works evenings, weekends and peak hours. It does not replace your team. It takes the routine calls off their hands.

What can an AI voice agent save you?

Inbound and outbound calls in one estimate. Defaults come from public statistics and studies; adjust them to your business.

Inbound
Callbacks and confirmations
Appointment reminders
Assumptions

Fixed model assumptions

  • 50 % of missed callers do not call back
  • 40 % of calls have order potential, 30 % of those close
  • The AI fully handles 50 % of inbound calls (3 min call + 1 min after-call work saved)
  • Reminder calls cut no-shows by 25 %
  • AI minutes: 3 per inbound call, 1.5 per outbound call, 1 per reminder

Net per month

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Net per year –

Recovered revenue
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Staff time freed
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Saved appointments
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Gross potential
–
minus AI usage cost (market prices)
–

Estimate, not a promise. AI cost uses public per-minute prices of providers (10/2026), without setup or integration. Calculated only in your browser.

Outbound marketing, reactivation and satisfaction calls only with prior consent. The agent always says it is an AI (EU AI Act, Art. 50). We do not offer cold calling.
Sources and assumptions
  • Missed calls: Invoca Lead Conversion Benchmarks 2026 (44 % not answered by a person, US) – default set conservatively at 25 %, of which 50 % do not call back. invoca.com
  • Share of calls with order potential 40 %, close rate 30 % (Invoca: 38 % leads, 42 % close, US).
  • No-show reduction 25 % with automated reminder calls: Parikh et al., Am J Med 2010, n ≈ 9 800. doi.org · Robotham et al., BMJ Open 2016. doi.org
  • Handling time 3 min call + 1 min after-call work; the AI fully handles 50 % of inbound calls; outbound attempts ≈ 1.5 AI minutes.
  • Staff cost: Eurostat hourly labour costs 2025 · Destatis Arbeitskosten 2025 · KSH 2025 wages (receptionist, admin) + 13 % social contribution tax. Eurostat · KSH
  • AI cost range from public price pages (Vapi, Retell, Bland, ElevenLabs, fonio.ai, SmartHívás), 10/2026.

What the agent does

  • Answers calls in English, German or Hungarian, in a natural voice
  • Answers common questions from your own company information: opening hours, services, directions
  • Books appointments in Google or Microsoft calendars, with confirmation
  • Records enquiries and sends a summary by email or to your CRM
  • Transfers to a colleague when the caller asks or the matter is urgent
  • Makes outbound calls: appointment confirmations, reminders and callbacks on request
  • Fewer no-shows: reminder calls before the appointment, with rescheduling in the same call
  • Tells callers at the start that they are speaking to an AI (AI Act, Article 50)
  • EU data processing, data processing agreement, call recording only with consent

Live in 3 weeks

  1. Week 1: Assessment

    We map which calls come in, what needs answering and where the data should go.

  2. Week 2: Build

    We build the agent from your company knowledge and connect calendar and notifications.

  3. Week 3: Test and launch

    Internal test calls, fine-tuning, then call forwarding, starting with out-of-hours only.

  4. After that: monthly report

    How many calls came in, what they were about, and how many appointments and enquiries followed.

Why a marketing team builds it

Google Ads call ads and "Call" buttons only pay off if someone picks up. The agent logs and categorises every call, so for the first time you see which campaign produced a real appointment or enquiry, not just a click.

Google Ads →

A proposal built around your situation

Every company is different, so we do not publish a price list. After a free consultation we send you a written proposal with scope, timeline and expected outcome. We only start if the numbers work for you.

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Frequently asked questions: AI voice agent

Is an AI voice agent legal in the EU?

Yes, if it follows the rules. Since 2 August 2026, Article 50 of the EU AI Act requires that callers know they are speaking to an AI, and our agent says so at the start of every call. The GDPR requires a data processing agreement, and call recording needs consent. We cover both in every setup.

Where is the data stored?

We use providers running on EU servers, and we agree the retention period for conversations with you. Audio is only recorded if the caller consents.

Can I keep my existing phone number?

Yes. Calls are forwarded from your existing number, for example only when nobody answers within 20 seconds, or outside office hours.

What happens if the agent cannot answer?

It notes the question and a callback number, then immediately emails or texts the responsible colleague. In urgent cases it transfers the call.

How is this different from a self-service AI receptionist?

With self-service tools, you do the setup yourself. We assess your calls, write the agent's knowledge base, connect your calendar, improve it every month from the reports and link it to your advertising.

Find out where you lose customers today.

A free 30-minute online consultation. We review your ads, your website and what ChatGPT says about you. You leave with a concrete proposal and no obligation.

We reply within one working day.

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